Overview

We review the sender domains to ensure the validity of the ownership and the type of business. As an email delivery platform, we safeguard your system from potential abuse and the end-users from spam.

In this document, you learn about the domain approval process and understand the necessary checks to get your domain approved. Domain approval helps maintain high email deliverability, prevent spam-related issues, and ensure compliance with Netcore’s policies. By verifying domains, we safeguard the email ecosystem for all users.

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Time taken for Approval Process

The review process takes 12-24 hrs to complete and you will be intimated over your registered email address regarding the same. If your account is still in a reviewed state after several hours please feel free to reach us over email or our 24×7 Live Chat support for more information.

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Example of how Domain Approval works

Scenario: A company, FastDeals.com, applies for domain approval.

Approval Checklist:

• Website is functional and secure with HTTPS enabled.
• Domain is six months old (verified via WHOIS).
• Active social media presence with verified links.
• Email database aligns with business growth.
• Domain is not blacklisted on major RBLs.

Outcome: FastDeals.com successfully gets domain approval and can start sending emails via Netcore.

Steps for Domain Approval

1. Review your details

• We assess your submitted details to identify any red flags.
• Key factors checked:
  • List Source: Where the email list was obtained from.
  • Mail Type: The type of emails being sent, such as marketing or transactional.

2. Verify website authenticity

• We check if your website is valid and secure.
• Steps involved:
  • Ensure the website is functional and contains relevant business information.
  • Navigate through at least 2-3 pages to confirm credibility.
  • Verify HTTPS security (SSL certificate).

3. Check domain age

• Your domain must be at least three months old for approval.
• If the domain is newer, you may be asked to reapply later.
• Domain age verification is done through WHOIS lookup.

4. Review social media presence

• We verify the legitimacy of your business by checking your social media accounts: Facebook, Twitter, Instagram, LinkedIn, etc.
• Having inactive or missing social media profiles may raise concerns.

5. Validate user base

• We compare the user database with domain age:
  • A new domain with a huge email database is a red flag.
• Social media followers vs. claimed user base are analyzed for inconsistencies.

6. Domain Blacklist Check

• Your domain must not be blacklisted on major RBLs (Real-Time Blackhole Lists).
• We use MXToolbox and check against lists like:
  • Spamhaus
  • Spamrl
  • Invalument (Domains listed here will be rejected immediately).

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Cases Leading to Rejection ❌

Your domain will be rejected if it falls under the following categories:

• Domains associated with get-rich-quick schemes, giveaways, or fraudulent businesses.
• New domains with a large email database.
• Domains found on major blacklists (Spamhaus, Spamrl, etc.).
• Incomplete websites lacking necessary business details.
• Broken social media links or missing online presence.

Handling Rejections

We will notify you if your domain does not meet the approval criteria. However, to prevent spammers from misusing your domain, we do not disclose specific rejection reasons.

Here are some common rejection messages:

• Incomplete website: “Please complete your website and reapply for review.”
• New domain with a large database: “Your domain is too new for the database size. We cannot support such cases.”
• Other policy violations: “Your domain does not comply with our User Acceptance Policy (UAP).”